askcust develops grain elevator accounting software: each depositor's lots with physical and net weight, storage accounts, warehouse certificates, drying, cleaning and storage services, and shipments. For grain warehouses where depositor balances are kept in spreadsheets and reconciling them with the weighbridge takes days.
Grain elevator accounting software keeps quantity and quality records: how much grain of which crop, class and quality has been received, stored and shipped for each depositor and each bin, converting physical weight into net (settlement) weight by moisture and foreign matter. Unlike elevator automation, which runs the movement of trucks and lots, accounting answers how much grain is in storage, whose it is and which services were provided.
The software converts physical weight into net weight using moisture and foreign matter from lab analysis and the basis conditions from the contract. The calculation is transparent: the depositor sees the indicators, the formula and the result in their account, not just a final figure.
Every intake, transfer, service and shipment updates both the depositor's account and the balance of a specific bin. The accounts-versus-bins reconciliation is a report available on any day, not a stocktake after the season.
Intake, drying, cleaning, storage and shipment are charged automatically from actual operations at contract rates. Invoices and service acts for depositors come from the same data as the grain records, with no manual transfer.
A warehouse certificate or grain warehouse receipt is generated from the received lot's data, and issuing, reissuing and redeeming the document are reflected in the records. The register of issued documents is reconciled with balances automatically.
Intake, shipments, services and balances are sent to BAS, a Ukrainian accounting suite, under exchange rules agreed with accounting. The accountant does not copy figures from elevator logbooks, and discrepancies are visible in the exchange log.
The modules and calculation rules are defined during the analysis together with accounting and the lab.
Depositors with storage contracts, basis conditions, service rates and terms; the elevator's or farm's own grain lying in the same bins is accounted for separately.
Records by crop, class and depositor in every silo and warehouse, transfers between bins and blending of lots under rules agreed with the lab.
Conversion by the Duval formula for moisture and foreign matter, basis conditions configured per crop and contract, and the calculation history kept in every lot.
Intake, drying, cleaning, storage and shipment charged from actual operations at contract rates, with invoices and service acts for depositors by period and lot.
Warehouse certificates and grain warehouse receipts generated from lot data, a register of issued documents, and reissue and redemption when grain is shipped to the holder.
Depositor accounts, balances by bin and crop, reconciliation with the weighbridge and the lab, weight losses from drying and cleaning, and season reports for management and accounting.
Deductions apply only when actual indicators are worse than the basis ones; the basis conditions for a crop come from the contract or a standard.
| indicator | what it means | how it is calculated | example |
|---|---|---|---|
| Physical weight | grain mass as weighed on the elevator's weighbridge | gross minus tare from the weighbridge terminal | 30,000 kg in the trip card |
| Moisture deduction | how much the mass drops when grain is dried to basis moisture | 100 × (a − b) / (100 − b), a actual, b basis moisture | 18% against a 14% basis → ≈ 4.65% |
| Foreign matter deduction | how much the mass drops after cleaning to basis foreign matter | the same formula for actual and basis foreign matter | 3% against a 1% basis → ≈ 2.02% |
| Net weight | the mass used for settlements with the depositor and warehouse documents | physical weight minus both deductions | the order of applying deductions is set in the contract and the software |
The accounting takes data from the weighbridge and the lab, either askcust automation modules or the elevator's existing software, and passes the result on to accounting.
| criterion | Standard elevator software | Accounting by askcust |
|---|---|---|
| Basis conditions and formulas | Built in by the software vendor; non-standard contract terms are handled by hand. | Configured per crop and contract, with the calculation visible in every lot. |
| Services | A standard set of services and rates; non-standard charges are kept outside the software. | The services and rates of your contracts are charged from actual operations. |
| Warehouse documents | Forms can be printed; whether the register is linked to balances depends on the product. | Documents are generated from the lot, and the register is reconciled with balances automatically. |
| Link to accounting | Exchange with BAS under the software vendor's standard rules. | Exchange with BAS under rules agreed with your accounting team. |
| Data | Depending on the product, on the elevator's server or in the vendor's cloud. | On the elevator's server or in a cloud account you own; the code and database are yours. |
| When to choose | One site, standard contracts and services, standard reports are enough. | Several elevators, non-standard contracts and services, your own reports and reconciliations. |
askcust reviews storage contracts, rates, intake logbooks and depositor accounts: which basis conditions, services and reports are used, and where discrepancies appear.
Deduction formulas, service charging rules and the exchange with BAS are agreed with accounting and the lab and tested on examples from the previous season.
Depositor and bin balances at the start date are migrated from spreadsheets or the previous software and reconciled with the physical stock in storage.
Intake, services and shipments are recorded in the software; the daily reconciliation with the weighbridge shows discrepancies on the day they occur, not at month end.
Updates to rates and document forms, new reports for depositors and management, and support during harvest, when the load on the system is highest.
examples of askcust's work →not agriculture, but the same kind of task: records, CRM, automation
Deductions for moisture and foreign matter are subtracted from the physical weight when the actual indicators are worse than the basis ones. Each deduction uses the Duval formula: 100 × (a − b) / (100 − b), where a is the actual and b the basis indicator. For example, grain at 18% moisture against a 14% basis loses about 4.65% of its mass. The software keeps the indicators and the calculation in the lot card.
Yes. Each depositor has an account with received lots, net weight, services, shipments and balances by crop and class. Bins are accounted for in parallel, so on any day you can check whether the sum of depositors' balances matches what is physically in the silos.
Yes. Intake, shipments, charged services and balances are sent to BAS through HTTP services or scheduled file exchange under rules agreed with accounting. Every transfer is recorded in the exchange log, so discrepancies between the elevator's records and the accounts show up at once rather than at month end.
From actual operations: when a lot goes through the dryer or the cleaner, the software charges the service at the contract rate, per tonne of physical weight, per tonne-percent of moisture removed or in another unit set by the contract. The loss of mass after drying and cleaning is shown in the lot card, and invoices to the depositor come from the same data.
A simple or double warehouse certificate or a grain warehouse receipt, the types of warehouse documents for grain provided for by the Ukrainian law on grain and the grain market. The document is generated from the received lot's data, and its issue, reissue and redemption on shipment are recorded in a register that is reconciled with balances.
The cost depends on the number of sites, contract and service types, the exchange with BAS and whether integration with existing weighbridge software is needed. askcust estimates the first stage after reviewing contracts and logbooks from the previous season; there are no fees per depositor or per tonne of grain.
A reply within one business day; a call only if we agree on one.