askcust develops field operations tracking software: work orders with actual completion confirmed by telematics, inventory write-offs by operation and machine operator pay for the work done. For farms that assemble actual work from paper work orders, phone calls and the telematics dashboard at the end of the month.
Field operations tracking is a system where every completed operation is recorded in a work order: field, job, date, machine and implement, operator, worked area and materials used, confirmed by telematics data or an agronomist's note. Work orders produce inventory write-offs, operator pay and plan versus actual by field. Unlike planning, tracking answers the question of what was actually done, where and by whom.
A work order is created from the plan or in the field on the crew leader's phone, with reference lists of fields, jobs and machinery instead of free text. The clerk checks and confirms it instead of retyping it from paper.
The software compares the recorded area with the worked area from telematics for every work order and flags differences above a threshold the farm sets. Disputed orders go to the agronomist for review before pay and write-offs.
Actual seed, fertiliser and crop protection product quantities are entered in the work order next to the technology map rate; write-offs by field and operation are generated from confirmed orders and sent to BAS.
The farm sets piece rates per hectare, tonne or output norm; the software calculates pay from confirmed work orders for the period, with the bonuses the pay policy provides, and passes the data to payroll.
Each confirmed work order closes a plan operation: you see what was done on time, what is behind and where area or material use differs from the technology map, every day rather than after harvest.
Tracking can be launched in stages: work orders and areas first, then materials, labour and exchange with BAS.
A work order with field, operation, date, machine, implement and operator is created from the plan, on the crew leader's phone or in the office; statuses are issued, done, confirmed and closed.
Worked area, operating and idle time per field from Wialon or machinery manufacturers' telematics are pulled into the work order; an order without a matching track is flagged for review.
Truck trips and harvest haulage from the field: waybills, mileage, number of trips and weights from the weighbridge, linked to the field and the harvesting operation.
Actual use of seed, fertiliser, crop protection products and fuel in every work order next to the standard rate; write-offs by field are generated from confirmed orders and sent to BAS.
Pay at the farm's rates, per hectare, tonne or output norm, from confirmed work orders, with class and overtime bonuses under the company's rules and export to payroll.
Progress against the work calendar, deviations in dates, areas and materials, and cost per hectare by field and crop, daily, for the agronomist, the engineer and accounting.
All operations on a field over the seasons, with dates, machinery, materials and agronomist notes, as the field's history for agronomic decisions and audits.
Field records receive data from telematics, the weighbridge and planning and pass confirmed actuals to BAS and payroll.
| criterion | Paper work orders and Excel | Off-the-shelf records software | Field records by askcust |
|---|---|---|---|
| Source of actuals | What the operator and crew leader say, written on paper. | Manual entry; telematics only from platforms with an integration. | A work order from the phone, confirmed by a Wialon or manufacturer telematics track. |
| Area mismatches | Found by chance or not found at all. | Depends on whether the product compares work orders with tracks. | Every work order is checked against the track; gaps above the threshold go to review. |
| Inventory write-offs | Compiled by hand at the end of the month. | Generated in the product; exchange with BAS is standard, if supported. | Generated from confirmed work orders and sent to BAS in your configuration. |
| Operator pay | Calculated in a spreadsheet from timesheets and work orders. | Follows the product's pay scheme; your own rates and bonuses only if supported. | Your rates and bonuses, from confirmed work orders only. |
| When to choose | A small farm, a few machines, one person keeps the records. | Standard work orders and pay, telematics the product already supports. | Your own work order forms, mixed-brand telematics, exchange with BAS and payroll. |
askcust reviews your work orders, waybills, write-off records and pay policy: which fields are filled in, who confirms what, where mismatches arise. The result is a work order form and its confirmation route.
Work orders from the phone and confirmation by the clerk come first; reference lists of fields, jobs, machinery and people are imported from spreadsheets and BAS without retyping.
Connection to Wialon or manufacturers' telematics, rules for comparing areas and operating time, a mismatch threshold; disputed orders are flagged and sent to the agronomist for review.
Write-offs and operator pay generated from confirmed work orders, the first months reconciled with accounting, and the exchange with BAS and payroll set up.
Connection of the remaining farm units and machinery, plan versus actual reports for the agronomist and management, and rate and form changes before the season under a support agreement.
examples of askcust's work →not agriculture, but the same kind of task: records, CRM, automation
Yes, and it is the most reliable source of actuals. Worked area, operating time and idle time per field from Wialon or manufacturers' telematics are pulled into the work order and compared with what was recorded. A track does not know which product was applied or how much, though, so the work order remains the document and telematics its confirmation.
From confirmed work orders: each one records the actual quantity of seed, fertiliser, crop protection products or fuel next to the technology map rate. The software generates write-offs by field and operation for the period and sends them to BAS, so accounting receives ready documents instead of compiling agronomists' and storekeepers' notes.
Yes, at the rates the farm sets: per hectare, per tonne or per output norm, with bonuses under the company's rules. Pay is calculated only from confirmed work orders, so a disputed area does not reach payroll before review. The data goes to payroll in BAS, where the payroll calculation itself stays.
Each confirmed work order closes a plan operation, so the software shows every day what was done on time, what is behind and where area or material use differs from the technology map. If the plan is kept in field operations planning software the comparison is automatic; if it lives in spreadsheets, it is imported at the start of the season.
On the farm's own server or cloud account; the code and the database belong to the client. The work log of every field over the seasons stays with you regardless of changes of telematics provider or contractor, and only the documents needed for accounting and payroll go to BAS.
The cost depends on the number of work order forms and confirmation rules, the sources of actuals (telematics, weighbridge, mobile app) and the exchange with BAS and payroll, not on the area. You can start with work orders and the telematics check on one farm unit; askcust estimates the first stage with a fixed scope after reviewing your documents.
A reply within one business day; a call only if we agree on one.