askcust develops land bank management software for agricultural enterprises: plots with cadastral numbers and boundaries on a map, lease, emphyteusis and ownership contracts, terms, registration of rights and cultivated area. For farms where the land bank lives in the lawyer's spreadsheet and the field map sits separately with the agronomist.
Land bank management is a register of every land plot an agricultural enterprise uses, with the documents for each: cadastral number and boundary, owner, the basis of use (lease, sublease, emphyteusis or ownership), term and registration of the right, and the normative monetary valuation. Unlike land lease accounting, which centres on people and payments, land bank management treats land as an asset: what there is, on what rights, where and until when.
The software lists contracts by expiry year and reminds the lawyer in advance, as many months ahead as needed to notify the landowner, use the tenant's pre-emptive right and register the new term. The risk of losing a plot is visible early, not when a neighbour is already farming it.
Cadastral plots are overlaid on field boundaries, and the software counts the discrepancies: plots inside fields without a valid contract, contracts for land that is not farmed and area differences. The lawyer and the agronomist see the same problem plots on the map instead of arguing over spreadsheets.
Each contract shows whether the lease or emphyteusis right is registered, when and under which number. Signed but unregistered contracts go to a separate list, because under Ukrainian law a lease right arises only from its state registration.
The lawyer keeps contracts, the accountant keeps accruals, the agronomist keeps fields, and each has a different land bank area. The software holds one plot register that lease accounting, the field map and reports all draw on, so the land bank figure is the same for everyone.
A report shows the area by type of right, district and contract expiry year, the share of registered rights and plots with problems. Management sees how much land is at risk next season without asking the legal department.
The data structure (plot, boundary, contract, rights holder) is the same for leases, emphyteusis and ownership.
Cadastral number checked for format (19 digits in four groups) and duplicates, area, designated use, land type, normative monetary valuation, district and community; the change history of every plot.
Lease, sublease, emphyteusis (a long-term right to farm someone else's land) and ownership; term, rent rate, amendments, date and number of the state registration, and document scans in the contract card.
Cadastral plot boundaries over field boundaries, coloured by type of right, term or registration status; clicking a plot opens its contract and rights holder.
A calendar of contract expiries, reminders to the lawyer and management through Telegram or email at an agreed lead time, and lists of plots and landowners for next year's renewals.
Plots inside a field without a valid contract, contracts outside the fields, area differences between the cadastre, the contract and the field boundary, in a separate report linked to the map.
Plots loaded from the cadastral XML exchange files of land survey documentation, with coordinates converted from the national USK-2000 system; registers imported from the lawyer's or surveyor's spreadsheets with duplicate checks.
The land bank by type of right, district and community, contract expiries by year, the share of registered rights, and cultivated area against documented area.
Cadastral data comes in as the files and extracts the farm already has; land lease accounting and bookkeeping take plots from the same register.
| criterion | Ready module | Software by askcust |
|---|---|---|
| Data structure | Contract and plot fields are set by the vendor, and non-standard terms go into notes. | Details, terms and statuses mirror your contracts, including non-standard lease terms. |
| Map | Plots are shown apart from the field map or kept in another service. | Plots and fields on one map, with discrepancies between them visible at once. |
| Import | By the vendor's template; plots that do not fit it are entered by hand. | Import built for your spreadsheets and XML files, with cadastral number and area checks. |
| Link to accounting | Exchange with bookkeeping and lease accounting, if the vendor has provided it. | Lease accounting, the field map and the accounting system use one plot register. |
| Data | The land bank is stored on the vendor's servers. | The plot and contract register runs on your server or in your cloud. |
| When to choose | Few contracts, standard terms, and a separate field map is fine. | Thousands of contracts, non-standard terms and a need to reconcile with fields. |
askcust collects everything there is about the land: the lawyer's spreadsheets, XML files, extracts, contracts and field boundaries. The result is a list of sources and an estimate of how many plots can be loaded automatically.
Details, types of rights, statuses and reminder rules are agreed with the lawyer; a prototype of the plot card and map is checked on several dozen real contracts before development.
Plots and contracts are imported with checks of cadastral numbers, areas and duplicates; the lawyer fixes problem records from a list instead of searching the spreadsheet.
Cadastral plots are overlaid on field boundaries; discrepancies are resolved with the agronomist and the lawyer, and the decision on each plot is recorded in the software.
New contracts and plots, changes of rights, reports for management's requests and a link to the land lease accounting module when it is needed.
examples of askcust's work →not agriculture, but the same kind of task: records, CRM, automation
Yes, from the files the farm has. The XML exchange files of land survey documentation contain a plot's boundary, area and cadastral number; askcust imports them and converts coordinates from the national USK-2000 system into the one the map uses. For plots without files, data is entered from cadastral extracts and the surveyor's spreadsheets, and the boundary from a field survey or the public cadastral map.
The expiry report lists contracts by year and month with area, district and landowner contacts, and such plots are highlighted on the map. Reminders reach the lawyer in advance, at an agreed lead time, to leave room for notices, the tenant's pre-emptive right and registration of the new term. Next year's list can be exported for the renewal campaign.
Land bank management answers the question of which land, on what rights and until when: plots, boundaries, contracts, terms and registration of rights. Land lease accounting is about people and money: the register of landowners, rent accruals and payments, taxes and payment lists. They are two modules on one plot register: a landowner is seen through their plots, and a plot through its owner.
Yes, cadastral plots are shown over field boundaries, and the colour shows the type of right, contract term or registration status. You immediately see plots inside a field without a valid contract, contracted plots that are not farmed, and the difference between a field's area and the total area of its plots. Clicking a plot opens its contract, owner and history.
The cost depends on the volume and state of the data, the number of contract types, integrations and reports, not on the number of hectares. Most of the work is usually in importing and cleaning existing spreadsheets, so askcust first assesses the sources and then estimates the first stage, a plot and contract register with term control, with a fixed scope.
On the enterprise's server or in its cloud account: the land bank is commercially sensitive, and access to it is split by role. The lawyer sees contracts and documents, the agronomist sees plots on the map without financial terms, and management sees everything. A change log shows who edited a contract and when, and askcust's access is limited to development and support.
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